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Executive Coordinator
Remote, Canada · Volunteering/Non-ProfitAbout IAP2 Canada
IAP2 Canada is a national non-profit dedicated to advancing public participation (P2) and community engagement. As part of IAP2 International, we provide training, certification, and professional development to support inclusive, transparent decision-making. With a growing network of members and regional chapters, we empower practitioners, policymakers, and organizations to create meaningful engagement processes.
Who We Are Looking For
IAP2 Canada is seeking an organized, proactive, and detail-oriented Executive Coordinator to provide administrative, operational, and governance support to the Executive Director and Board of Directors. This role requires someone who thrives in a fast-paced virtual environment, is highly skilled in managing projects, coordinating multiple stakeholders, and ensuring seamless operations.
The ideal candidate will be an excellent communicator, highly adaptable, and able to anticipate needs before they arise. If you enjoy keeping things running smoothly, working behind the scenes to support leadership and governance, and want to contribute to a mission-driven organization, this role is for you!
Location: Remote (Canada)
Key Responsibilities
Executive & Board Support
IAP2 Canada is a national non-profit dedicated to advancing public participation (P2) and community engagement. As part of IAP2 International, we provide training, certification, and professional development to support inclusive, transparent decision-making. With a growing network of members and regional chapters, we empower practitioners, policymakers, and organizations to create meaningful engagement processes.
Who We Are Looking For
IAP2 Canada is seeking an organized, proactive, and detail-oriented Executive Coordinator to provide administrative, operational, and governance support to the Executive Director and Board of Directors. This role requires someone who thrives in a fast-paced virtual environment, is highly skilled in managing projects, coordinating multiple stakeholders, and ensuring seamless operations.
The ideal candidate will be an excellent communicator, highly adaptable, and able to anticipate needs before they arise. If you enjoy keeping things running smoothly, working behind the scenes to support leadership and governance, and want to contribute to a mission-driven organization, this role is for you!
Location: Remote (Canada)
Key Responsibilities
Executive & Board Support
- Manage the Executive Director’s calendar, scheduling, and correspondence.
- Prepare meeting materials, agendas, and minutes for board and committee meetings.
- Support governance activities, including policy tracking, document management, and compliance monitoring.
- Act as a primary liaison for internal and external communications on behalf of the ED.
Operations & Office Management
- Maintain organizational records, contracts, and documentation.
- Support the membership database and general inquiries.
- Assist with financial processes, including expense tracking, invoice processing, and budgeting support.
Event & Project Coordination
- Support virtual and in-person events, including board retreats, conferences, and training sessions.
- Coordinate logistics for internal and external meetings, ensuring smooth execution.
- Assist in tracking and reporting on organizational performance metrics.
Qualifications & Experience
- 3+ years of experience in executive administration, nonprofit coordination, or governance support.
- Strong written and verbal communication.
- Able to take initiative, problem solve, and see things through a solution focused lens.
- Strong organizational and project management skills with the ability to multitask.
- Proficiency in Microsoft Office, Google Workspace, virtual meeting platforms (Zoom, Teams), and CRM/database management.
- Excellent written and verbal communication skills with a keen eye for detail.
- Experience working in a remote/virtual team environment.
- Bilingualism (English/French) is an asset.
Why Work with IAP2 Canada?
- 100% Remote Work with flexible hours.
- Opportunity to work closely with leadership and governance.
- Be part of a mission-driven organization advancing public participation.
- Growth and professional development opportunities.
Compensation & Benefits
- Actual salaries may vary based on factors, such as skill, experience, location and qualifications for the role.
- 2025 annual salary range is $70,000 - $80,000 CAD
- Comprehensive Health & Benefit plan.
IAP2 Canada is committed to diversity, equity, and inclusion and strongly encourages applications from individuals from equity-seeking communities, Indigenous professionals, and underrepresented groups.
We appreciate every application we receive, we’re only contacting those selected for an interview. Thank you for your interest in IAP2 Canada.
We appreciate every application we receive, we’re only contacting those selected for an interview. Thank you for your interest in IAP2 Canada.